New Features

[Show Check List Items For Entries] We have added a major new feature that allows the show office to maintain a checklist of items needed for each entry.  This checklist is defined for a show allowing different shows to have a varying checklist items depending on the needs.  The shows check list appears on the entry detail screen allowing items to be checked and unchecked.  The checklist items have been integrated into several reports so that the office can get the items during the check-in process.  These reports include “Packet Labels” and Check-in report.

Show Check List Setup

To learn how to use this new feature watch this video.

[Circuit Standings By Trainer] - This feature was added much earlier but not reported.  The standings system now allows calculation of standings for owners and trainers.

Reports (Changes and Additions)

• Stabling By Trainer - Added customer requests during entry process to the report
• Show Schedule (Trips) - This new report shows all the trips scheduled for a given set of entries.  There report groups the trips by day and ring.  It also shows estimated trip start times.
• Show Schedule (Class Groups) - Made a number of changes to this report to make it more user friendly.
• Packet Labels - Packet labels can be used for the checkin process.  They show basic information about the entry as well as “Needed” items based on the new check list system.
• Trail Ride Labels - These labels added for Trail Ride events.

Bug Fixes & Small Changes

• 1099 Reports - Wrong horse reported in some cases.  This was fixed much earlier not sure of version.
• Simple scheduler window opened to large - FIXED
• Simple Scheduler - Adding or updating classes for a group did not update trip counts - FIXED
• Simple Scheduler - Class prep time not accounted for when previous class had set start time - FIXED.
• Registration confirmation - Changed confirmation to a link.

See a short screen cast showing how the system works.

1. Open ‘Organizations’ module from the palette. 
2. Open which Organization you would like to modify. 
3. Set your priority, 1 is highest ranking. 
4. Click ‘Save’, (the green check), to close the window. 

Past balances are determined based on the “Responsible Party” of the entry.  This defaults to the owner but could be a different person as well.  When past balances are checked it is based solely on this person and whether they were responsible for past entry with an existing balance.

Balance transfers are considered a special privilege.  What this means is that not all users are automatically able to do this even if they.

To enable balance transfers open the group up which you want to have access (for instance Secretaries) and select the Can TransferBalances checkbox.

1. Stable Fee - Any fee that should be considered as a stabling related fee should have this checked.  This checkbox is used to determine stabling items purchased on various stabling reports
2. Available For Web Ordering - If you wish to allow your customers the ability to order an item on the web during their new entry process OR using the Order Supplies option, then you must check this box.  Any item you don’t want ordered on the web should not have this checked.
3. Feed Bedding Item - This checkbox can and should be used when an item needs to be delivered to your customer.  Typically these items would be shavings, feed and hay.  A feed delivery report will pick up any undelivered new items that have been ordered when printed and these reports base which items to look for on the Feed Bedding checkbox.
4. Appear on Statement - Some statements and entry blank have a dynamic section that lists fees and their prices.  This checkbox controls if a fee will appear on the statement.
5. Web Deposit Required - This is a powerful feature that ties into the automatic web deposit feature when users add a new entry at ShowGroundsLive.com.  By clicking this box users will be required to pay for any of that particular item during entry adds.  For example you may want to collect a deposit for stalls but not for shavings.

1. File Menu > Administration
2. Edit System Preferences > ‘Report Prefs’ tab
3. You will see two drop down menus, please select which report you would like as your default invoice for printing. If you do not see your report in the list, please contact ShowGrounds support for further assistance. 

To change these settings, please complete the following steps: 

1. File Menu > Administration
2. Edit System Preferences > General Tab
3. You will see two drop down menus, ‘Responsible Party’ and ‘Prize Money Recipient’. Select your default choice. 

For all Training and Schooling classes, or any other class’ results you’d like to suppress from the web that does not have results—simply go into the class detail and click, ‘No Results for this Class’.